Terms of Service

1. Agreement to Terms

By accessing or using Job Application Tracker ("Service", "we", "our", or "us"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

These Terms apply to all visitors, users, and others who access or use the Service.

2. Use License

2.1 License Grant

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to:

• Create an account and access the Service
• Use the job application tracking features
• Generate and download documents (resumes, cover letters) for personal use
• Store and manage your job application data

2.2 License Restrictions

You agree NOT to:

• Use the Service for any illegal purpose or in violation of any laws
• Attempt to gain unauthorized access to the Service or related systems
• Interfere with or disrupt the Service or servers
• Use automated scripts or bots (except for the intended web scraping feature)
• Reverse engineer, decompile, or disassemble any part of the Service
• Remove, alter, or obscure any proprietary notices
• Share your account credentials with others
• Use the Service to store or transmit malicious code
• Violate the intellectual property rights of others
• Resell, sublicense, or commercially exploit the Service

3. Account Registration

3.1 Account Creation

To use the Service, you must create an account by providing accurate, complete information. You must:

• Be at least 16 years of age
• Provide a valid email address
• Create a secure password
• Verify your email address

3.2 Account Security

You are responsible for:

• Maintaining the confidentiality of your password
• All activities that occur under your account
• Notifying us immediately of any unauthorized access

We are not liable for any loss or damage arising from your failure to maintain account security.

3.3 Account Termination

We reserve the right to suspend or terminate your account at any time for:

• Violation of these Terms
• Fraudulent, abusive, or illegal activity
• Extended periods of inactivity
• Request from law enforcement or government authorities

You may delete your account at any time through your profile settings. Upon termination, your right to use the Service will immediately cease.

4. User Content

4.1 Your Content

"Your Content" includes all information, data, text, software, music, sound, photographs, graphics, video, messages, resumes, cover letters, or other materials you submit to the Service.

You represent and warrant that:

• You own or have the necessary rights to Your Content
• Your Content does not infringe third-party rights
• Your Content is accurate and truthful
• Your Content does not contain malicious code or viruses

4.2 License to Your Content

You retain all ownership rights to Your Content. By submitting Your Content, you grant us a limited, worldwide, non-exclusive license to:

• Store and display Your Content to you
• Process Your Content through AI services to provide requested features
• Create backups for data protection purposes

This license terminates when you delete Your Content or your account, except for backups retained for legal compliance (see Privacy Policy Section 8).

4.3 Content Standards

Your Content must not:

• Contain false, misleading, or fraudulent information
• Violate any laws or regulations
• Infringe intellectual property rights
• Contain viruses or malicious code
• Be defamatory, obscene, or offensive

5. AI-Powered Features

5.1 Document Generation

Our Service uses Google Gemini AI to generate and refine resumes, cover letters, and supporting statements. By using these features, you acknowledge that:

• AI-generated content is based on your provided information and job descriptions
• The AI does not fabricate experiences or qualifications
• You are responsible for reviewing and verifying all AI-generated content
• We do not guarantee the accuracy or suitability of AI-generated content
• Final responsibility for document content lies with you

5.2 Job Data Extraction

When you provide a job posting URL, we use web scraping and AI to extract information. You acknowledge:

• You have the right to access and use the provided URL
• Extracted data may not be 100% accurate
• You should verify extracted information before use
• We are not responsible for changes to job postings after extraction

6. Intellectual Property

6.1 Service Ownership

The Service, including its original content, features, functionality, design, code, and trademarks, is owned by Job Application Tracker and is protected by international copyright, trademark, and other laws.

6.2 Trademarks

"Job Application Tracker" and related logos are trademarks. You may not use these without our prior written consent.

7. Third-Party Services

The Service integrates with third-party services:

• Google Gemini AI: AI processing and document generation
• MongoDB: Database hosting
• Email Service Providers: For verification and notifications
• Job Boards: When scraping publicly available postings

Use of third-party services is subject to their respective terms and policies. We are not responsible for third-party services' availability, content, or practices.

8. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.

We disclaim all warranties, including but not limited to:

• Merchantability and fitness for a particular purpose
• Non-infringement of third-party rights
• Accuracy, reliability, or availability of the Service
• Security or freedom from viruses
• Success in job applications or employment outcomes

We do not warrant that:

• The Service will meet your requirements
• The Service will be uninterrupted, timely, or error-free
• Results obtained will be accurate or reliable
• AI-generated content will be suitable for your purposes

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES.

This includes damages resulting from:

• Your use or inability to use the Service
• Unauthorized access to your account or data
• Errors, mistakes, or inaccuracies in content
• Loss or corruption of data
• Service interruptions or downtime
• Job application outcomes
• Third-party conduct or content

Our total liability shall not exceed the amount you paid us in the 12 months before the claim, or £100, whichever is greater.

10. Indemnification

You agree to indemnify, defend, and hold harmless Job Application Tracker, its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any rights of another party
• Your Content
• Your use of AI-generated documents in job applications

11. Data Protection and Privacy

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand our data practices.

Key points:

• We comply with GDPR and applicable data protection laws
• You have rights regarding your personal data (access, rectification, erasure, etc.)
• We implement appropriate security measures
• Data is retained only as long as necessary

12. Modifications to Service

We reserve the right to:

• Modify or discontinue the Service (or any part) at any time
• Change features, functionality, or capacity limits
• Implement new features or remove existing ones
• Perform maintenance and updates

We will not be liable for any modification, suspension, or discontinuance of the Service. Material changes will be communicated via email or prominent notice.

13. Changes to Terms

We may revise these Terms at any time. Changes will be effective immediately upon posting, with the "Last updated" date revised. Material changes will be notified via email or prominent notice.

Your continued use after changes constitutes acceptance. If you disagree with the new Terms, you must stop using the Service and may delete your account.

14. Governing Law and Dispute Resolution

14.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of England and Wales, without regard to conflict of law provisions.

14.2 Dispute Resolution

Any dispute arising from these Terms or the Service shall be resolved through:

1. Informal Negotiation: Contact us to resolve disputes amicably
2. Mediation: If informal resolution fails, parties agree to mediation
3. Litigation: As a last resort, disputes shall be resolved in the courts of England and Wales

14.3 Class Action Waiver

You agree to bring claims only in your individual capacity, not as a plaintiff or class member in any class or representative action.

15. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

16. Waiver

No waiver of any term shall be deemed a further or continuing waiver of such term or any other term. Our failure to enforce any right or provision shall not constitute a waiver of that right or provision.

17. Entire Agreement

These Terms, together with our Privacy Policy and Cookie Policy, constitute the entire agreement between you and us regarding the Service and supersede all prior agreements.

18. Contact Information

For questions about these Terms, please contact:

19. Acknowledgment

BY USING THE SERVICE, YOU ACKNOWLEDGE THAT YOU HAVE READ THESE TERMS OF SERVICE, UNDERSTAND THEM, AND AGREE TO BE BOUND BY THEM. IF YOU DO NOT AGREE, DO NOT USE THE SERVICE.